Join Our Team As Our Administration & Community Relations Coordinator

Reporting to the Executive Director, the Administration & Community Relations Coordinator is responsible for executing PCBIA administrative functions, liaising with members, stakeholders, and the community, supporting events and projects across all departments, providing excellent customer service, and completing basic bookkeeping and administrative tasks. The Administration & Community Relations Coordinator will work closely with the Executive Director to streamline the office and bring new ideas that promote the PCBIA and our businesses, connect the community, and establish Port Credit as a premiere tourist destination.

Functions and Responsibilities:

• Monitor PCBIA inboxes, answer office phone, and respond to all inquiries in a professional and timely matter
• Research, purchase, and procurement of supplies and equipment for the office, projects, and events
• Support various staff members with administrative tasks, errands, and project deliverables
• Accurately maintain files and records using effective filing systems in digital and paper formats
• Maintain accuracy of Port Credit business directory and complete all website updates pertaining to welcoming new businesses, posting monthly minutes, member resources, and other documents
• Work directly with members to connect them to existing PCBIA programs
• Record and report all vandalism, safety and security issues, beautification issues, and community inquiries, following all to resolution
• Identify and build relationships within the community, the City, partners, and various additional stakeholders to ensure efficient implementation of PCBIA initiatives and issue resolution
• Identify and solicit a variety of arts, culture, and educational events and activations to bring them to the Port Credit community
• Perform basic bookkeeping activities
• Connect with vendors and suppliers to obtain best pricing while following financial policies and procedures and budgets
• Provide support with event logistics, promotion, set up, execution, and take down
• Oversee the maintenance of the PCBIA office and Lighthouse

What we are looking for:

• Excellent time management and the ability to prioritize work
• Strong office organization and administrative skill
• Proficiency in Outlook and MS Office (MS Excel and MS PowerPoint, in particular)
• Self-starter with excellent problem-solving skills
• Strong professionalism and customer service
• Excellent written and verbal communication skills
• Friendly and able to build strong relationships
• Ability to work outside of regular working hours, including weekends when required
• Must have valid-driver’s license and access to vehicle

Salary range: $48,000 to $52,000, commensurate with experience

How to apply:

Instead of a cover letter, we want you to provide us with your own, personal mission statement. In 2 or 3 sentences, tell us why you’d be a good candidate for this job.

Please submit your résumé and mission statement to pagebypageco@gmail.com by November 14, 2022.